Student Employment

The federal work study (FWS) program subsidizes part-time employment opportunities for undergraduate and graduate students with financial need, allowing them to earn money to help pay their costs of attendance at a participating college or university. In order to receive FWS assistance, students must be enrolled at least half-time (six credits) in a degree or professional certificate program and must file the Free Application for Federal Student Aid. At The New School, FWS is administered by the Office of Financial Aid.

Visit the Financial Aid website for more information on work study awards and how to find a FWS job.

Students must be matriculated or enrolled full-time in a certificate program to be considered eligible for on-campus student employment, and they must also meet all federal requirements for working in the United States.

On-Campus Student Employment is a program that is 100 percent funded through departmental funding within The New School. Students do not need to demonstrate financial need in order to qualify for employment. On-Campus Student Employment differs from the federal work study program in that all of students' wages are paid by the university department employing them, and any wages earned are considered income for the purposes of financial aid need assessment in subsequent years, as well as for tax reporting. Students working in the On-Campus Student Employment program are paid at least the current New York City minimum wage and receive bi-weekly payments. The funds are not applied to the students' university accounts with the Office of Financial Aid.

Graduating Students
Students who will continue to work after graduation need to be transferred from their student positions (including federal work study) to temporary positions by the first of the following month. For example, a student who graduates on May 14 can work until May 31 and be transferred to a temporary position as of June 1.

International Students
If you are an international student with F-1 or J-1 immigration status whose immigration records are held by the New School, and you are graduating in the current semester, your on-campus employment must end on the last day of the month in which you complete your final program requirement. If you have any questions about your I-20 or DS-2019, please contact International Student and Scholar Services by emailing [email protected].

Graduating students can continue in their student positions until the end of the month in which they graduate, except for those working in federal work-study positions. The last day students are paid through federal work-study is the last official day of classes of the semester in which they graduate.

Students who will continue to work need to be transferred from their student positions (including federal work study) to temporary positions by the first of the following month. For example, a student who graduates on May 14 can work until May 31 and be transferred to a temporary position as of June 1.

International Students
International Students on F-1 or J-1 immigration status whose immigration records are held by the New School: If you are graduating in the current semester, your on-campus employment must end on the last day of the month in which you complete your final program requirement. If you have any questions about your I-20 or DS-2019, please contact International Student and Scholar Services at [email protected].

• The New School Careers Portal
  A list of all available federal work study and on-campus jobs for students.
• HireNew
  The New School platform on which to search for off-campus jobs, internships, and on-campus career development workshops and recruitment events.
• Jobs and Gigs
  A compilation of job search sites and resources maintained by The New School’s Career Services department.
• Guide to Finding a Job on Campus
• Federal Work Study Off-Campus Employer List

Use the following checklists to complete and submit all forms required to begin working in your new position.

• International Student Employment Checklist
• US Student Employment Checklist

• 2024 Biweekly Hourly Payroll Schedule
• 2025 Biweekly Hourly Payroll Schedule
• Guide to Entering Time in MyDay
• How to view and print your annual W-2 Wage and Tax Statement
• Information for SENS-UAW Local 7902 Academic Student Workers

The New School has a variety of on-campus employment opportunities that vary from office to office and school to school. Our main resource for student positions is careers.newschool.edu. You can use this website to review available opportunities and apply online for any of these positions.

When school is in session, students may work up to 20 hours per week. Hours are assigned at the discretion of the supervisor and are based on the needs of the department or office. When classes are not in session (during the spring and summer breaks), students may work a standard New School full-time week (35 hours per week). Students may hold multiple positions on campus but may not exceed the maximum hours allowed per week.

Once you have secured a position and have finalized the position details with your manager and/or HR partner, Human Resources will reach out to you to complete your paperwork. Please refer to the documents below for further information.

• International Student Employment Checklist
• US Student Employment Checklist

Students are paid on a biweekly pay schedule that runs two weeks in arrears. Pay rates vary based on a number of factors, including the department's budget and the level of experience required for the position.

Before entering your time in MyDay, please review our step-by-step guide to entering time in MyDay and confirm with your supervisor that your Student Employment, On Campus Student Employment or Federal Work Student assignment has been processed with Human Resources for payment.

• Timesheets must be submitted each week, although employees will continue to be paid on their regular biweekly schedules.
• Biweekly timesheets will be due for employee submission by 9:00 a.m. on the Monday following the reporting period end date, and the deadline for supervisory approval will be at noon on that same day.

MyDay leaves time cards open for data entry only one week at a time. A reporting period work week is Monday through Sunday. Please be sure to enter your time in MyDay on a weekly schedule — or, even better, enter your time on a daily basis, so that you won't have to remember your week's hours worked. Only hit Submit once you have entered time for your last shift of the week.

Managers and Supervisors
Biweekly timesheets will be due for employee submission by 9:00 a.m. on the Monday following the reporting period end date, and the deadline for supervisory approval will be at noon on that same day.

In general, you should be checking your MyDay inbox daily for time-off requests and time entries that require your approval. If you have any questions about how to access MyDay timesheets, please see our guide to Logging in to MyDay.

Graduating students can continue in their student positions until the end of the month in which they graduate. Students who will continue to work need to be transferred from their student positions (including federal work study) to temporary positions by the first of the following month. For example, a student who graduates on May 14 can work until May 31 and be transferred to a temporary position as of June 1.

International Students
If you are an international student with F-1 or J-1 immigration status whose immigration records are held by the New School, and you are graduating in the current semester, your on-campus employment must end on the last day of the month in which you complete your final program requirement. If you have any questions about your I-20 or DS-2019, please contact International Student and Scholar Services by emailing [email protected].